Full Time

Office Manager & Administrator

Oregon Jewish Community Foundation 1618 SW First Ave. Ste. 210, Portland OR

REVISED Job Opportunity
Office Manager and Administrator

Portland, Oregon

Reports to
President & CEO

The Organization
The Oregon Jewish Community Foundation, founded in 1989, helps individuals and families achieve their heartfelt philanthropic goals through the most tax-advantaged approaches to charitable giving. Its mission is to build and promote a culture of giving in Oregon and Southwest Washington that supports a thriving Jewish community now and for generations to come. As the Jewish community’s philanthropic partner in the region, OJCF provides sophisticated giving opportunities and compelling programs expressing the Jewish values of tzedakah (justice) and tikkun olam (repairing the world). OJCF’s vision is a world in which all Jewish people practice tikkun olam.

OJCF reflects the broad-based generosity of the Jewish community as it grants more than $6 million annually and stewards approximately $115 million in charitable assets. OJCF directs funding activities through donor advised funds and programmatic functions. At its core, OJCF connects people who care with causes that matter.

The Position
Responsibilities include:

• managing and communicating with contactors, consultants, vendors, OJCF’s landlord, and other administrative staff;
• developing and maintaining an office budget;
• managing and supporting certain aspects of OJCF’s HR and benefit matters;
• ensuring a clean, safe, and working office;
• managing and maintaining data bases and IT systems;
• preparing and managing social media communications;
• preparing and organizing donor communications;
• creating presentations and other management-level reports; and
• overseeing general office operation including answering phones and welcoming visitors in a warm and welcoming manner, handling correspondence through a variety of mediums, purchasing supplies and materials, maintaining office equipment, and other administrative and facilities-related tasks, such as filing and assistance with meetings and mailings as needed.

The position also includes support of the board of trustees and its committee such as scheduling meetings, preparing agendas, recording minutes, and arranging venues. Additional support may include preparation for donor stewardship, professional advisor or youth foundation events, such as physical materials, registration, website updates, and social media announcements. This may also include assistance with grant cycles.

The above-described work will be executed in consultation with appropriate team members for smooth coordination and the best use of resources.

Experience & Qualifications
A successful candidate will possess exceptional communication and organizational skills and recent experience in office administration within a professional environment. This experience will include a range of technical skills including proficiency in Windows and with Office products (Word, Excel, PowerPoint) as well as the ability to work within and understand the structure of a customized relational database. Additional experience will include skills in (or the ability to quickly become proficient in) Adobe Acrobat or related publishing software, electronic signature software, and website maintenance.

It is important for the candidate to feel excitement about and a commitment to the mission of OJCF. Knowledge of Jewish practices, experience, or engagement in Jewish community is desirable. The candidate will be a lifelong learner who is motivated to acquire new skills and knowledge. The individual will possess a high comfort level working on a small team and in a fast-paced environment with confidential information and will be dedicated to contributing to a positive work environment for colleagues and foundation constituents. The candidate will accept responsibilities for multiple tasks and projects while working with minimal supervision, managing time effectively, and prioritizing the completion of tasks.

Compensation and Benefits
The salary range is $55,000.00 - $65,000.00. Salary will be determined commensurate with the successful candidate’s experience and may exceed the salary range. OJCF offers an outstanding benefits package including medical, dental and vision insurance as well as vacation days including certain Jewish holidays.

The position includes a flexible work-from-home schedule as agreed upon with the CEO.

Applications are due by 5:00pm on April 29, 2022, and will be held in strict confidence. Please submit a cover letter and resume to David Forman at davidf@ojcf.org.

Qualifications: Bachelor's Degree Preferred and 6-9 years of experience.